Updates for department chairs & program directors about the website redesign process

From Jon Coffin, Director of Strategic Communications

Dear Department Chairs and Program Directors:

A brief update with important details and document about the website redesign process:

(1) Thank you to those who have contacted me with your website owners / designee(s) who will manage your department’s website transition.  For those from whom we have not heard, please let me know who will manage this process for your department as soon as possible so we can add them to our list for training purposes.  (Side note: We are currently in the process of finalizing a training schedule to introduce campus web authors – your website designees – to the Big Tree Content Management System, with some training sessions tentatively scheduled to be offered during the third and fourth week of October. We expect these introductory sessions to last approximately an hour, and we will be in touch with you and your designees in the coming days with additional information and precise times and offerings.)

(2) Attached is a content guide with guidance for thinking about and preparing your content for the new site. This is designed to help you and your department prepare for the website transition. 


(3) Though most faculty personal pages are hosted elsewhere, a small number of faculty in a handful of departments have personal (free-form / non-templated) pages hosted within their respective department or program page at www.depauw.edu.  If these faculty pages need to continue to exist in their current form, they must be moved to the acad.depauw.edu server which will be un-touched by the redesign process.  Our colleagues in FITS (fits@depauw.edu) are available to assist faculty with this transfer. (Note: This does not apply to basic biography pages which are common in many departments, as this sort of content can be moved into the new system. The concern, here, is with the free form personal pages.)

Again, thank you for your assistance, patience and support throughout this process.  Do not hesitate to contact me with any additional questions.

Best-

Jon    

Attachment: Content Preparation Guide

Now Available to Students – Microsoft Office 2010/2011

Students:

The newest version of Microsoft Office is now available to students who have purchased either the Windows or Mac version of the DePauw Software Bundle. By completing the Microsoft Office Upgrade Request form, you are authorizing a one-time fee of $9 to be charged to your student account, which covers the cost of making this upgrade available to you. You will need to use your “@depauw.edu” account to complete the form. Please allow up to 2 weeks for your upgrade package to be delivered to your U.B. mailbox.

NOTE: If you purchased the DePauw Software Bundle this Fall (2011), you already have the latest version and do not need to complete this form.

Faculty and Staff:

The newest version of Microsoft Office will be available for faculty and staff home use beginning October 3. To pick-up a copy of the upgrade package, you will need to visit the HelpDesk (located on the lower level of the Union Building) and complete a form for tracking purposes. Please remember to bring your DePauw ID (OneCard) with you for identification purposes.

Google Apps Workshops offered during Fall Semester

We’re offering several Google Apps workshops for faculty and staff members during Fall Semester:

To view event details, please click on the time of the event.

Events with an asterisk (*) are focused toward faculty and staff.
Events with “Pedagogy” in the title are focused toward faculty.
All other events are focused toward staff. 

If you would like to suggest new topics, need to request additional workshops for your department, or have any questions, please contact fits@depauw.edu.

Coming in October: New Shared University Drive

This semester, Information Services (I.S.) will be implementing a new shared University V: drive that will replace the current U: drive. The V: drive, which is accessible only by faculty and staff, will continue to provide shared storage space on the network for departmental and program use. Our goals for this replacement are to provide additional security measures and to simplify directory management.

Additional information will be shared over the upcoming weeks. If you have any questions, please feel free to contact me at llaroche@depauw.edu.

Take care,

Lynda

Topics in the following include:

1. Early adopter testing

2. Transition timeline

3. Preparing for the transition

4. Upcoming opportunities to learn more


1. Early Adopter Testing

Early adopters are currently assisting I.S. with testing and should wrap-up around September 21. We will use their suggestions to fine-tune our processes in time for the roll-out.

2. Transition Timeline

Beginning October 3, department heads will need to request V: drive folder(s) as well as provide us with a list of users with their rights to the folder – either read only or read/write. We will provide you with a form that will enable you to easily submit your request.

Although folder names can be suggested, I.S. may need to make adjustments to follow established naming conventions when setting up the folders (e.g., Art/sculpture, ITAP, Science/chem, Training, etc.). User permissions will be granted at this top-level folder, thus eliminating the need for setting individual user permissions on sub-folders and files.

Once your request has been processed, I.S. will send you an email at which time a representative of your department will be responsible for moving your materials from the U: drive to the V: drive. Although the transition period is scheduled through the end of the semester, we encourage you to transition as soon as you can to avoid the end-of-semester rush.

3. Preparing for the transition

We recommend taking time to archive your current U: drive materials that are no longer needed on a regular basis by burning them to a CD or DVD. Taking this step will ensure your new V: drive is organized and efficient.

4. Upcoming opportunities

We are currently planning several opportunities for you to learn more about this transition, including:

  • An online resource with tips for organizing files
  • Q&A information sessions
  • Consultations to discuss strategies that meet your department/program needs